Privacy Policy

We, the ZIPPYDOC GmbH (hereinafter “we” or “ZIPPYDOC”) are pleased about your interest in our company.We take the protection of your personal data and their confidential treatment very seriously. The processing of your personal data takes place exclusively within the framework of the legal provisions of the data protection law of the European Union, in particular the General Data Protection Regulation (hereinafter “GDPR”) and further applicable regulations.

With this privacy policy we inform you about the processing of your personal data on our website www.zippydoc.de(the “website”) and about your privacy rights.

Name and contact details of the controller

This data privacy policy shall apply to data processing activities by the following controller:

ZIPPYDOC GmbH,

Neue Mainzer Straße 66,

60311 Frankfurt am Main,

email: jonathan.schoeck@zippydoc.eu,

Legal representatives: Jonathan Schöck, to be reached under the above contact details.

Subject matter of data protection

The subject matter of data protection is personal data. This means any information relating to an identified or identifiable natural person (“data subject”). These include e.g. information such as name, postal address, e-mail address or telephone number.

Specific information on the personal data processed by us can be found below in detail in the data processing operations listed.

Collection and storage of personal data as well as the nature and purpose of their processing
1. When visiting the website

When visiting and using our website, the browser used on your end device will automatically send information to the server of our website. This information is temporarily stored in a so-called log file. The following information is recorded without any action on your end and stored until automated erasure after 7 days:

internet protocol address of the requesting computer
date and time of the access
website that is viewed
browser used

The data mentioned are processed by us for the following purposes:

ensuring smooth establishment of the website’s connection
ensuring comfortable use of our website
evaluation of system safety and stability, as well as
other administrative purposes

The legal basis for data processing activities shall be Article 6(1)(1)(f) GDPR. Our legitimate interests follow from the purposes listed above for data collection. In no case shall we use any collected data for the purpose of drawing conclusions about your person.

Furthermore, we use cookies and social media functions when you visit our website. More detailed explanations on this can be found in sections 5 and 6 of this data privacy policy.

Subscribing to our Newsletter

If you have explicitly consented pursuant to Article 6(1)(1)(a) GDPR, we will use your email address to send you our newsletter at regular intervals. Indicating an email address will be sufficient to receive the newsletter.

Unsubscription is possible at any time, independently of whether the newsletter was sent based on consent or statutory permission, e.g. using a link at the end of each newsletter. As an alternative, you may also send your unsubscription request to us at any time by email to: jonathan.schoeck@zippydoc.eu. The only costs resulting from this are the transfer costs according to the basic rates of your telecommunications provider.

The personal data required for sending out the newsletter shall be erased as soon as they are no longer required for achieving the purpose of their collection and as far as no other legal authorisation basis applies for further processing. Your email address shall only therefore be stored for sending out the newsletter until you revoke your consent or until you object to submission of the newsletter.

When using our contact form and email contact

If there are any questions, we offer the option of contacting us using a form provided on the website. A valid email address must be indicated there, so that we will know where the query comes from and to answer such. Further information can be provided freely.

Alternatively, contact via the provided email address is possible. In such a case, your personal data transmitted in the email will be stored.

The legal basis for data processing for the purpose of Data processing activities for the purpose of contacting isArticle 6(1)(1)(f) GDPR. If the purpose of the contact is to conclude a contract, the additional legal basis for the processing is Article 6(1)(1)(b) GDPR.

The personal data collected by us shall be erased automatically after completion of the request submitted by you.

Application

You have the possibility to send us an unsolicited application or to apply for a job advertised on our website via email. In order to process your application, we process the applicant data provided by you (e.g. contact data, qualifications, degrees).

The legal basis for the processing of applicant data is Article 6(1)(1)(b), Article 88GDPR, § 26 BDSG. The purpose of processing applicant data is to carry out the application procedure.

The applicant data will be deleted by us six months after the end of the respective application procedure.

Transferring data

We shall only pass on your personal data to third parties (recipients) if we are entitled to do so under the provisions of data protection law. Below we inform you about the circumstances in which this may be the case: We can pass on your personal data to third parties (recipients), if:

you have explicitly given consent to such for one or more specific purposes (Article 6(1)(1)(a) GDPR);
processing is necessary for the performance of a contract to which you are a party or in order to take stepsat your request prior to entering into a contract (Article 6(1)(1)(b) GDPR);
processing is necessary for compliance with a legal obligation to which the we are subject (Article 6(1)(1)(c) GDPR);
processing is necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms which require protection of personal data (Article 6(1)(1)(f) GDPR).

Furthermore, we work together with service providers, so-called processors, to whom we transfer your personal data and who process your data for us on our behalf and in accordance with our instructions in compliance with Article 28 GDPR. These service providers have been carefully selected and commissioned by us, are bound by our instructions and are regularly inspected. Specifically, please find below a list of our service providers:

Microsoft Corporation
beyond AG
Userlike UG

Cookies

We would like to provide you with a pleasant online experience with our website and use cookies for this purpose within the framework Article 6(1)(1)(f) GDPR.

For this purpose, we use various cookies to ensure the functionality of our website and to make the website as informative and user-friendly as possible for you. It is important to us that you surf comfortably on our website and therefore the constant optimization of our website is of great importance to us.

Here you can find out which cookies we use on our website, how they work and how you can object to the processing of your personal data in detail or delete the personal data collected here.

A cookie is a small file that is stored in the browser of the end device when the website is accessed. Cookies can be used, for example, to identify the respective terminal device or to ensure the complete and correct display of our website. Cookies also help to provide the services included on the website, to personalise content and to customise and analyse advertisements.

Depending on their function and purpose, cookies can be divided into five categories: Technically required cookies, performance cookies, functional cookies, analysis cookies and cookies for marketing purposes.

Please note that it is possible that not all of the cookies listed here are used if you visit our website with a mobile device.

We only use technically required cookies. These are cookies that are required so that you can navigate on our websites and use the basic functions of the website. This includes, among other things, possible access to secure areas of the website and the storage of preferences that allow us to provide you with our services more quickly when you return.

The legal basis for the use of technically required cookies is Article 6(1)(1)(f) GDPR.

Which cookies are set on our website and further information on the individual cookies can be found in the following overview:

Cookiename	Cookie provider	Cookiecategory	Storage period	Link to the privacy policy of the Cookie provider
_gid	Google Ireland Limited,Google Building Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland	analysis cookie	1 day	https://marketingplatform.google.com/about/analytics/terms/us/and https://policies.google.com/privacy?hl=en
wpml_browser_redirect_test	This cookie is set by WPML WordPress plugin and is used to test if cookies are enabled on the browser.	Functional	session	zippydoc.de
_icl_visitor_lang_js	This cookie is stored by WPML WordPress plugin. The purpose of the cookie is to store the redirected language.	Functional	1 day	.zippydoc.de
_grecaptcha	Th is cookie is used to distinguish between humans and bots. This is beneficial for the website, in order to make valid reports on the use of their website.	Functional	Persistent	https://zippydoc.de
_GRECAPTCHA	This cookie is used to distinguish between humans and bots. This is beneficial for the website, in order tomake valid reports on the use of their website	Functional	Persistent	https://google.com

Social Media

We use Shariff buttons of the social networks LinkedIn, Facebook, Instagram and YouTube on our website. The buttons are simple HTML links. We proceed within the context of the Shariff solution for this. In the Shariff solution, a script checks how often, e.g., the share button of a page has been activated: For this purpose, the script contacts the social network via the programming interfaces and calls the figures. No personal data from you will be transmitted in the scope of this. Instead of your internet protocol address, only our server address will be transmitted to LinkedIn, Facebook, Instagram and YouTube. You will only be directly connected to LinkedIn, Facebook, Instagram, or YouTube if you take action. Before this, the social networks cannot record any personal data on you. As long as you do not click the link in order to share contents, you will remain invisible to the networks. When you click the link, the obligation to provide information on data collection and processing is no longer with us, but with the provider of the social network.

Rights of the data subject

You have the right:

to demand information in accordance with Article 15 GDPR regarding the processing of your personal data by us. In particular, you may request information on the purposes of the processing, the categories of personal data, the categories of recipient to whom your data have been or are disclosed, the envisaged storage period, the existence of the right to rectification, erasure, restriction of processing or objection, the right to lodge a complaint, the source of your data to the extent that these were not collected at our site, and the existence of automated decision-making, including profiling and any meaningful information on its details;
in accordance with Article 16 GDPR, obtain the rectification of any inaccurate personal data stored by us or completion of such data without undue delay;
in accordance with Article 17 GDPR, obtain the erasure of your personal data stored by us, to the extent that processing is not required for exercising the right of freedom of expression and information, for compliance with a legal obligation, for reasons of public interest or for the establishment, exercise or defence of legal claims;
in accordance with Article 18 GDPR, obtain the restriction of processing of your personal data, to the extent that the accuracy of the data is contested by you, processing is unlawful, but you oppose erasure and we no longer need the personal data, but you still require them for the establishment, exercise or defence of legal claims or you have objected to processing pursuant to Article 21 GDPR;
in accordance with Article 20 GDPR, demand to receive your personal data that you have provided to us in a structured, commonly used and machine-readable format or to demand transmission to another controller;
in accordance with Article 7(3) GDPR, to withdraw your consent once given to us towards us at any time. This has the consequence that we may no longer continue the data processing activities that were based on this consent in future and
in accordance with Article 77 GDPR, lodge a complaint with a supervisory authority. Usually, you may contact the supervisory authority at your habitual residence or place of work or our registered office for this.

Right to object

As far as your personal data are processed based on legitimate interests in accordance with Article 6(1)(1)(f) GDPR, you have the right to object to processing of your personal data in accordance with Article 21 GDPR, to the extent that there are grounds relating to your particular situation or the objection is targeted against direct marketing. In the latter case, you have a general right to object that will be implemented by us without any indication of a particular situation.

If you want to exercise your withdrawal right or right to object, simply send us an email to jonathan.schoeck@zippydoc.eu

Further information

In accordance with Article 13(2)(e) GDPRwe would like to inform you about the following:

The provision of personal data is neither a statutory nor contractual requirement, nor a requirement necessary to enter into a contract. You are not obliged to provide the personal data. There are no consequences resulting from failure to provide such data.

In accordance with Article 13(2)(f) GDPR we would like to inform you about the following:

We do not process your personal data for the purpose of automated decision-making.

In accordance with Article 13(1)(f) GDPR we would like to inform you that we intend to transfer the personal data to a third country or an international organization. A transfer of personal data to a third country always takes place in accordance with Article 44 GDPR.

Data security

Within the website visit, we use the common SSL procedure (Secure Socket Layer) in conjunction with the respective highest encryption level your browser supports. This usually is 256-bit encryption. If your browser does not support 256-bit encryption, we will use 128-bit v3 technology instead. Whether an individual website of our internet offer is transmitted encrypted or not is evident by the closed display of the key or lock symbol in the lower status bar of your browser.

Apart from this, we use appropriate technical and organisational security measures in order to protect your data from accidental or wilful manipulation, partial or complete loss, destruction or unauthorised access by third parties. Our security measures will be improved continually according to the technological developments.

Topicality and changes of this data privacy policy

This data privacy policy is currently valid as of March2021.

Further development of our website and offers through it or changed statutory or authority specifications may require changes to this data privacy policy. You may call and print the respective current data privacy policy at any time on the website at https://zippydoc.de/privacypolicy.